Planning for a Seamless Office Move

Tips for an Easy Office Move in Asheville, NC

Moving out of an office can be a daunting task, but with proper planning and execution, the process can be smooth and stress-free. Here are some of the best tips to ensure your office move goes off without a hitch:


1. Plan Early and Create a Timeline

The key to a successful office move is planning. Start by creating a detailed timeline that outlines every step of the move, from the initial decision to relocate to the final unpacking in your new space. Allocate enough time for each task, and ensure you have a buffer for any unexpected delays. Early planning helps avoid last-minute rushes and overlooked details.

2. Assign a Move Coordinator

Designate a move coordinator to oversee the entire process. This person will be the point of contact for everyone involved, ensuring all tasks are completed on schedule. The move coordinator will handle communication with the moving company, manage the packing process, and ensure all logistical aspects are covered.

3. Declutter and Inventory

Before packing, take the opportunity to declutter. Dispose of any unnecessary items, outdated equipment, or documents you no longer need. This reduces the volume of items to move, saving time and cost. Conduct a thorough inventory of everything you plan to take to the new office. This helps in keeping track of all items and ensures nothing is left behind or lost.

4. Hire Professional Movers

Engage a professional moving company experienced in office relocations, like Gasperson Moving and Storage. Professional movers have the expertise and equipment to handle office furniture, IT equipment, and other specialized items. They can also provide packing materials and services, ensuring everything is securely packed and transported.

5. Notify Stakeholders Early

Inform all stakeholders about the move well in advance. This includes employees, clients, vendors, and service providers. Update your address with the post office, update your website and marketing materials, and ensure all deliveries and mail are redirected to the new location.

6. Plan IT Relocation

Coordinate with your IT department or service provider to plan the disconnection, transport, and reconnection of all IT equipment. Backup all data before the move to prevent any loss. Ensure the new office is ready with the necessary infrastructure for a seamless transition.

7. Label Everything

Clearly label all boxes and equipment with their contents and designated location in the new office. This will make unpacking more organized and efficient. Use color-coded labels for different departments or sections to further streamline the process.

8. Schedule the Move Strategically

Plan your move for a time that minimizes disruption to your business. Consider moving during weekends or holidays if possible. This allows your team to settle in without impacting day-to-day operations.

9. Communicate with Your Team

Keep your employees informed throughout the moving process. Regular updates on the move’s progress, timelines, and what is expected of them will help maintain morale and cooperation. Encourage employees to pack their personal belongings and label them appropriately.

10. Conduct a Final Walkthrough

Before leaving the old office, conduct a final walkthrough to ensure nothing is left behind and the space is left in good condition. Check all storage areas, desks, and common spaces.


Contact Us

By following these tips, you can make your office move as efficient and stress-free as possible. With the right preparation and professional assistance from Gasperson Moving and Storage, your business will be up and running in its new location without a hitch. Contact us today to get started.

How to Save Money When Moving with a Moving Company

Moving Tips From Gasperson Moving & Storage

Moving can be an exciting yet challenging experience. Whether you’re relocating across town or to a new state, the costs can add up quickly. At Gasperson Moving & Storage, we understand the importance of staying within budget. Here are some practical tips to help you save money when moving with a professional moving company.


Plan Ahead

One of the most effective ways to save money is by planning your move well in advance. Early planning gives you the opportunity to compare different moving companies and get the best rates. Additionally, booking your move during off-peak seasons or mid-month can often result in lower rates, as demand for moving services tends to be lower.

Declutter Before You Move

Before the movers arrive, take time to declutter your home. Go through your belongings and decide what you truly need to take with you. Sell, donate, or discard items you no longer use. Fewer items mean lower moving costs since most moving companies charge based on the volume or weight of your belongings. Plus, it’s a great opportunity to start fresh in your new home.

Pack Yourself

One of the biggest expenses when hiring a moving company is the packing service. By packing your own belongings, you can significantly reduce this cost. Gather free or inexpensive packing supplies from local stores, friends, or online marketplaces. Ensure you pack carefully and label boxes clearly to make the unloading process smoother.

Disassemble Furniture

Movers often charge extra for disassembling and reassembling furniture. Save money by doing this yourself before the movers arrive. Keep track of all screws and small parts by placing them in labeled bags taped to the furniture pieces.

Move During Off-Peak Times

Moving companies are often busier and more expensive during weekends, holidays, and the beginning or end of the month. If possible, schedule your move for a weekday or mid-month to take advantage of lower rates. This flexibility can lead to substantial savings.

Get Multiple Quotes

Don’t settle for the first moving company you find. Obtain quotes from several reputable moving companies and compare their rates and services. Ensure you understand what each quote includes and be wary of any hidden fees. Gasperson Moving & Storage offers free, no-obligation quotes to help you make an informed decision.

Be Strategic with Your Move

Consider the layout and logistics of both your current and new homes. Movers may charge extra for carrying items up multiple flights of stairs or for long carries to the truck. If possible, arrange for parking close to your home to reduce these additional costs.

Utilize Insurance Wisely

Most moving companies offer basic liability coverage, but it may not be sufficient for your valuable items. Instead of opting for full-value protection from the moving company, check if your homeowner’s or renter’s insurance policy covers moving. This can save you money while ensuring your belongings are protected.


Contact Us

By taking these steps, you can save a significant amount of money on your next move. At Gasperson Moving & Storage, we’re committed to providing affordable, high-quality moving services. Contact us today for a free quote and let us help you make your move as cost-effective and stress-free as possible.